Maintenance/Operations Assistant

We at Yara are part of a global network, collaborating to profitably and responsibly solve some of the world's key challenges - resource scarcity, food insecurity and environmental change.

About the Unit

We at Yara are part of a global network, collaborating to profitably and responsibly solve some of the world's key challenges - resource scarcity, food insecurity and environmental change.

Responsibilities

Reporting to the Maintenance Manager, with dotted line accountability to the Operations Manager, the Maintenance/Operations Assistant is accountable for providing administrative support to the Maintenance and Operations Teams. The focus of this role will be to provide administrative and clerical support to both the Maintenance and Operations departments, ensuring seamless coordination across shared functions.

Run weekly/monthly cost, cost driver & KPI reports and maintain department dashboards based on these reports.
Daily entry of Maintenance Technician timecards into SAP.
Daily confirmation of Contractor timesheets into SAP Service Entry Sheets.
Balancing of invoices to contractor Service Entry Sheets when received from Accounting.
Production of month end reports.
Assist Maintenance and Operations Manager with yearly budget preparation.
Demonstrate timely and accurate preparation and distribution of reports, minutes, correspondence, forms, graphs, etc.
Assist with work order management, purchase requisitions, and invoice tracking in coordination with Maintenance and Procurement teams.
Auditing of any personnel expense claims.
Entry of Equipment Histories & Inspections into SAP.
Manage department documentation, records, and filing systems (electronic and physical) to ensure compliance with company standards and audit readiness.
System support; troubleshooting and assistance to fellow colleagues on office software applications for Microsoft Office, SAP. and miscellaneous office equipment operations.
Maintain vacation/absence and On-Call calendars for Maintenance/Operations personnel.
Maintain integrity of existing equipment list and equipment hierarchy in SAP. This includes creation of new equipment and Functional Locations, moving equipment to new Functional Locations, and moving obsolete equipment to deletion file.
Support scheduling and coordination of meetings, training sessions, and shift coverage planning, including preparation of agendas and minutes.
Assist in creation of SOP, SJA and other execution related documentation.
Assist in tracking of engineering status and deliverables.
Prepare and distribute communications, memos, and notices on behalf of the Operations and Maintenance Supervisory teams.
Act as the point of contact for day-to-day administrative needs within the Maintenance shop and Operations office areas.

Education, Skill & Experience

Knowledge and understanding of relationships between various departments and functions in each as they interface directly with maintenance.

Post-secondary training in office administration or business, plus at least 5 years of relevant administrative experience.
Proficiency in working with a variety of computer software applications including Microsoft Office and SAP.
Maintain a professional manner when dealing with confidential matters.
Ability to communicate effectively, both written and verbal.
Ability to work with little or no supervision.
Excellent organizational skills.

Be Part of Our Team - Why Work for Us- What We Offer

Yara Belle Plaine offers a highly competitive total compensation package including:

Bonus Program
Employee Assistance Plan
Employee Wellness Plan
Enhanced Vacation option
Health and Dental Benefits
Paid Lunch Break
Pension Plan/Savings Plan

Additional Information

Hybrid position

Contact details

Deanna Milton,

People & Culture Manager

Apply no later than

December 2, 2025

Knowledge grows through differences
Yara is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We believe that creating a diverse and inclusive work environment is not only the right thing, but also the smart thing to do. To deliver on this, Yara has firmly anchored Diversity, Equity & Inclusion (DE&I) in our business strategy and has more than 400 employees worldwide involved in D&I ambassadors networks.

As part of our recruitment process, where permitted by local law, we may conduct reference and background checks. These checks will only be performed when deemed necessary for the nature of the job. Candidates will be informed by HR before any background checks are initiated.