Administrative Support Manager

We at Yara are part of a global network, collaborating to profitably and responsibly solve some of the world's key challenges - resource scarcity, food insecurity and environmental change.

About the Job

Are you someone who enjoys keeping things running smoothly behind the scenes? Do you thrive in a role where no two days are the same, and where your work directly improves the employee experience?
If so, you may be the Facility & Fleet Manager we’re looking for.

As Facility & Fleet Manager, you will ensure that our Brussels office is a safe, efficient, and comfortable place to work. You will coordinate all facility services — from building maintenance and cleaning to security, and office equipment — and you will manage our company car fleet in line with internal policies.
The role also includes direct supervision of one Facility & Fleet Assistant, ensuring strong teamwork and smooth daily operations.
A key part of the role is driving continuous improvement across facility processes, supplier performance, employee experience, and operational efficiency.
You will work closely with the HR Services department to ensure seamless administrative support, aligned processes, and a consistent service experience for employees.

Responsibilities

Facility Management & Office Operations
• Oversee daily functioning of the office and ensure a high quality working environment
• Coordinate maintenance, cleaning, security and reception
• Follow up on the building rental agreement and liaise with the landlord
• Ensure compliance with internal and external health & safety standards and collaborate with the prevention advisor on safety and wellbeing topics
• Manage space planning, office furniture, and meeting rooms
• Manage keys inventory and parking allocations
• Lead and support the Facility & Fleet Assistant in daily activities

Supplier & Budget Management
• Monitor supplier performance and ensure cost effective service delivery
• Own and manage the annual facility budget, including forecasting, cost control, tender processes, contract negotiations, and reporting

Fleet Management
• Manage the company car fleet and relationships with dealers and leasing providers
• Advise employees on car selection and budgets
• Coordinate car orders, waiting cars, repairs, energy cards, fines, and accident follow up
• Maintain and update the car policy

Continuous Improvement & Collaboration
• Identify opportunities to enhance efficiency, service quality, and cost effectiveness
• Review and improve facility workflows and supplier performance
• Work closely with HR Services on streamlined processes (onboarding, access, documentation, communications, mobility policies, etc.)
• Contribute to improving the overall employee experience

Profile

• Experience in facility management, office operations, or a similar role
• Strong organizational and coordination skills
• Ability to manage suppliers and negotiate contracts
• Service oriented mindset with a proactive, hands on approach
• Experience leading or coordinating another team member is a plus
• Fleet management experience is an asset
• Clear communication in French or Dutch and English

Additional Information

Why Join Us?
• A role with real impact on the daily experience of employees
• Autonomy and ownership in a broad operational scope
• A collaborative workplace where initiative is valued
• The opportunity to lead and develop a small facilities function

Location: Brussels (hybrid)
Department: HR / Facilities
Contract: Full-time

Contact details

Tim Baelus, HR Manager

Sara De Vos, Talent Specialist

Apply no later than

March 15th, 2026.

Knowledge grows through differences
Yara is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We believe that creating a diverse and inclusive work environment is not only the right thing, but also the smart thing to do. To deliver on this, Yara has firmly anchored Diversity, Equity & Inclusion (DE&I) in our business strategy and has more than 400 employees worldwide involved in D&I ambassadors networks.

As part of our recruitment process, where permitted by local law, we may conduct reference and background checks. These checks will only be performed when deemed necessary for the nature of the job. Candidates will be informed by HR before any background checks are initiated.