Document Control Administrator (2 Years Fixed Term) - Full-Time or Part-Time

We at Yara are part of a global network, collaborating to profitably and responsibly solve some of the world's key challenges - resource scarcity, food insecurity and environmental change.

About Yara Pilbara

The Yara Pilbara Fertilisers' plant is one of the largest ammonia production sites in the world and we have also taken the ammonia process further downstream with the Yara Pilbara Nitrates Technical Ammonium Nitrate (TAN) plant, a joint venture with Orica. Together with ENGIE, Yara Pilbara are also building a renewable hydrogen plant to produce renewable ammonia.

Find out more about:

Yara International: Yara International | Responsibly feed the world and protect the planet
Yara Pilbara: Yara Pilbara | Yara Australia

We are always looking for ambitious and curious-minded colleagues who are keen to make a difference, whilst residing in the nearby coastal city of Karratha, Western Australia, a key community in the region with a resource focus and a relaxed, friendly lifestyle. All Karratha-based roles offered are on a residential basis.

Responsibilities

Looking for an exciting new challenge?

Yara are seeking applications for their 2-year fixed term role of Document Control Administrator.

Yara offer work hours flexibility for this role to support a wider range of applicants:

Full-time, or
Part-time (minimum 25 hours/week, either over 2–3 days or spread across the week)

Please indicate your preferred work arrangement in your application.

This role provides administrative support to the Principal QMS & Operational Excellence, maintaining Yara Pilbara’s integrated management system. The focus is on ensuring efficient document control services that support business operations and continuous improvement efforts.

Key responsibilities include:

Provide administrative support to the Principal QMS & Operational Excellence
Provide system administration support & guidance for Document Control systems (SAP DMS, SharePoint) to ensure document control processes are handled in a consistent and efficient manner in compliance with company requirements
Apply existing or develop new documentation and templates to promote best practice and continuous improvement
Obtain good understanding of plant equipment and associated services to support the business to ensure technical/engineering documents & project documents and deliverables are processed in a timely manner to a high standard of quality
Maintain electronic and hard copy filing system
Administration support for Health & Safety management system software solutions
Support data and record management including archiving
Provide broader administrative support to the HESQ team as needed
Organise catering when required
Assist with Health and Safety -related tasks as directed by the Safety Manager
Interacting with all other departments and functions at all levels
Support continuous improvement and waste reduction initiatives relating the integrated management system

Join us at Yara - click “Apply” to submit your application.

Profile

Certificate III in Business or equivalent (preferred)
3–5 years’ experience in administrative roles
Experience with electronic document/record management systems (e.g. SAP, SharePoint) – ideally within the petrochemical, resources, or project environment
Knowledge of ISO standards (9001, 14001, 45001) desirable
Strong written and spoken English
Excellent organisational, communication, and grammar skills
High attention to detail and commitment to quality
Confident using MS SharePoint and Microsoft Office (Excel, Word, Outlook, etc.)
Proactive, collaborative, and self-motivated work style
Australian or New Zealand citizenship or permanent residency (temporary visa holders not eligible)

Additional Information

Yara celebrates diversity in all operations, practices, and engagement. We encourage people from all walks of life, experience, skills, genders and orientations, races, and backgrounds to apply for opportunities within our growing business.

Our values have diversity, equity and inclusion as a foundation, and everyone is part of our success.

For more information on Yara International please access www.yara.com.au

Yara reserve the right to withdraw this advertisement prior to the closing date without prior notice.

What's On Offer?

$46,000 per annum Karratha housing assistance for duration of employment
5 weeks of paid annual leave (pro-rata)
Optional RDO roster (including 16 accrued Rostered Days Off per calendar year))
$35,000 per annum regional location allowance
$1,000 annual Health and Wellness allowance
Annual bonus program with a target of one month’s base salary
$3,000 p.a. electricity/water utility reimbursement
Flights for yourself and dependents, twice per year, after initial service period
Relocation assistance
As well as 6 months paid primary parental leave, culturally diverse workforce with a DEI Ambassador program, salary packaging, and active Social Club

Note that the above benefits may be subject to pro-rata (for part-time roles) and/or eligibility criteria.

Apply no later than

14th August 2025

Knowledge grows through differences
Yara is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We believe that creating a diverse and inclusive work environment is not only the right thing, but also the smart thing to do. To deliver on this, Yara has firmly anchored Diversity, Equity & Inclusion (DE&I) in our business strategy and has more than 400 employees worldwide involved in D&I ambassadors networks.

As part of our recruitment process, where permitted by local law, we may conduct reference and background checks. These checks will only be performed when deemed necessary for the nature of the job. Candidates will be informed by HR before any background checks are initiated.